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Solutions · Accounts payable

Stop processing invoices. Start controlling spend.

From the AP clerk matching invoices to the financial controller closing the month, OmniPATH turns accounts payable from a reactive paper chase into a control centre for spend.

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Your booksXero · Sage · QuickBooksApprovedCodedEvidenced
Bills enter a funnel of 5 rings around the EVERY INVOICE stamp: Read (Read, classified and extracted, however it arrived: email, upload, photo or folder.), Identify (Is this a real, verified supplier? Is it the one we think it is?), Match (Does it match the order, the delivery and the agreed price?), Check (Have we seen it before? Is the VAT rate right? Do the lines and dates add up?), Approve (Approved by the right person, under the rule on the screen.). A bill that fails is held on its ring with a named reason and one fix. Only bills that pass every ring drop into your books: approved, coded, evidenced. This page lights 04 Check.

Sound familiar?

AP shouldn’t be your biggest bottleneck.

Scenario 01

The paper mountain

Email, post, WhatsApp photos and supplier portals: invoices arrive in a dozen formats with no single point of capture.

Scenario 02

The matching nightmare

A supplier invoices £2,400 but the PO was for £2,200. Nobody knows why, and chasing the discrepancy takes longer than processing it.

Scenario 03

The duplicate trap

A supplier resends an invoice with a slightly different reference. Without automated detection, your team processes it again.

Scenario 04

The month-end crunch

Month end arrives and your AP team is buried in 200 unmatched invoices. Three days to close, and the pressure keeps building.

The OmniPATH resolution

The whole AP workflow automated, from invoice capture to ledger posting.

Your team controls spend instead of chasing paper.

Today

Without OmniPATH

  • Manual data entry: slow, error-prone keying
  • Spreadsheet matching: manual PO reconciliation
  • Duplicate payment risk: no automated detection
  • Month-end chaos: days of backlog clearing
  • No audit trail: compliance gaps everywhere

After

With OmniPATH

  • AI invoice capture: extracted and coded in seconds
  • Automated 2 and 3-way matching: reconciled as invoices arrive
  • Duplicate detection: stopped before payment runs
  • Continuous close readiness: books close in hours
  • Complete audit trail: every action logged and traceable

Business impact

AP automation that pays for itself.

92%of invoices processed touchlessAbout 8% need a person to review an exception
90%lower cost per invoiceCanonical ROI model: £19.56 by hand against £2.00 (89.8%)
99.2%field-level extraction accuracyAgainst about 85% for manual keying
12 minof manual handling per invoice before OmniPATHTime to key, check, code and chase one invoice

£19.56 is the manual cost per invoice in our canonical ROI model (default inputs) and 99.2% is field-level extraction accuracy. Methodology

What the live numbers show

10.2% of the spend we’ve seen came back as value found.

One single-site operator, nine months, with only invoice capture switched on: no purchase orders, no bank matching and no approval rules yet. Here’s where the value sits, what’s at stake in VAT and what’s flagged for a person to investigate.

Value foundof the spend we’ve seen came back as value foundNine months of invoices · invoice capture only
10.2%
  • Overpaid4.1% of spend seen
  • Negotiable3.5% of spend seen
  • Time freed2.7% of spend seen Modelled

From the records alone, before modelled time: 7.6% of spend seen. Not counted: late-payment interest (1.0%) and paying too early (0.3%), which are what-ifs.

Flagged for investigation33

payments that look like duplicates or fraud, flagged for a person to investigate

Counted nowhere until a person confirms
Price
  • 68products caught drifting up in price
  • 50price spikes detected, 49 still live
  • 181products bought often enough to negotiate volume pricing
Fixed before the books45.6%

of invoices needed a human fix before they were fit for the books.

See the gate
VAT at stake8.7%

of spend seen is VAT at stake on lines where the rate didn't match what was bought. Keyed as it stood, that's VAT paid and never reclaimed, or reclaimed and owed back to HMRC.

4.0% already actioned · 4.6% still open

A single-site hospitality operator · Documents Jan to Oct 2026 (invoices dated Jan 2025 to Oct 2026) · read 23 Oct 2026. Bands follow the ROI module's dimensions; time freed is modelled at the declared rates. VAT at stake and spend flagged for investigation sit outside value found. How we measured this

Modelled at your size

What the same rates would find for you.

We took the live operator’s value per pound of spend and applied it to your size. It’s a model, not a promise. It leaves out what-ifs, VAT at stake and spend flagged for investigation. It also leaves out multi-unit gains like comparing prices across units, because we haven’t measured them on a live customer yet. A unit is whatever you run: a site, a hotel, an office or a team.

Modelled
£50k£1m per unit
Units
30
Annual spend
£6.00m
Invoices a year
20,928
Value found a year£658.2k
  • OverpaidPrice drift and price spikes against what was paid before
    £244.4k
  • NegotiableVolume tiers and price swings worth renegotiating
    £209.1k
  • Time freedKeying and fixing invoices, at £24.63 an hour
    £204.7k
Published plan cost a year £101.5kFound in the records alone covers it 4.5×

Modelled from one live operator's rates per pound of spend seen (read 23 Oct 2026), scaled by spend and by that operator's invoice rate of about 3.5 invoices per £1,000 of spend. A unit is whatever you run: a site, a hotel, an office or a team. What-ifs (late-payment interest, paying early), VAT at stake and spend flagged for investigation are left out, and so are multi-unit gains such as comparing prices across units, which aren't measured on a live customer yet. Plan cost uses published monthly rates. See the live numbers

Ready when you are

Ready to transform your accounts payable?

A 30-minute demo on your own invoices: see how OmniPATH automates AP, from invoice capture to ledger posting.

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