Purchasing · Approvals

Faster decisions. Never lose control.

Approval delays cost time, money and momentum. Approve or decline with a single click, from anywhere, with custom thresholds, smart routing and real-time alerts that keep every decision on policy.

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Live One-click approve Smart routing rules Custom thresholds Full audit trail

Your booksXero · Sage · QuickBooksApprovedCodedEvidenced

Bills enter a funnel of 5 rings around the APPROVALS stamp: Read (Read, classified and extracted, however it arrived: email, upload, photo or folder.), Identify (Is this a real, verified supplier? Is it the one we think it is?), Match (Does it match the order, the delivery and the agreed price?), Check (Have we seen it before? Is the VAT rate right? Do the lines and dates add up?), Approve (Approved by the right person, under the rule on the screen.). A bill that fails is held on its ring with a named reason and one fix. Only bills that pass every ring drop into your books: approved, coded, evidenced. This page lights 05 Approve.

5-8 daystypical approval cycle on email and paperTypical cycle before OmniPATH

Under 2 daysapproval cycle with OmniPATHTypical cycle after go-live

92%of invoices processed touchlessThe other 8% route to a person

Standard OmniPATH figures. Methodology

How it looks

One decision at a time, with the facts attached.

The approval card shows the supplier, the amount, the match status and the terms, then one click to approve or decline.

HELD · POTENTIAL DUPLICATEIllustrative

WHATASD-4471A matches ASD-4471: same total, two days apart

RULEUnit 2 · over £1,000 · two approvers, not the submitter

One fix: Confirm it's a separate delivery, or reject

How it works

Approvals made easy, for every level.

Speed and structure for every decision. Mobile-ready workflows and flexible rules that adapt to how your business works, with every action logged for compliance.

Approve from any device

Review and act on approvals from your desktop, tablet or mobile, so your team doesn’t wait for decisions and your business doesn’t lose momentum.

Custom thresholds and routing

Define who approves what and when. Route requests by value, department, category or cost centre with multi-level workflows that reflect your internal controls.

Multi-level workflows

Set tiered approval levels based on spend value, from front-line managers to finance directors, so the right people sign off at the right thresholds.

Real-time alerts

Instant notifications keep approvals moving. Approvers are alerted the moment a request lands, with escalation rules to stop decisions stalling.

Policy enforcement

Spend limits, approved supplier lists and budget thresholds are checked automatically, so every approval follows company policy before it goes through.

Every decision, fully traceable

A complete log of who approved what, when and why, giving you audit-ready accountability and compliance reporting you can show at any time.

The approval card

Matched, coded and ready to sign.

Each approval arrives with the evidence already checked: the three-way match result, the payment terms and where it sits in the chain.

Match status shown before you decide
Position in the approval chain
Approve or decline in one click

Approval pending · 1 of 4

Illustrative

Field	Value
Invoice	INV-4821 · FS Foodservice
Amount due	£2,847.40
Match	3-way matched
Terms	Net 30 · due 14 May
Chain	Drafted, pending now, approved next

Ready when you are

Still chasing approvals by email? Request, approve and track from any device.

Give your team the tools to request, approve and track purchases from any device, with full budget control. A 30-minute demo on your own workflow.

Book a 30-minute demo Start a 10-day trial

No setup fees · No minimum term · UK-based support