Solutions · Hospitality
Your kitchens move fast. Your procurement should too.
AI-powered spend management built for multi-site hospitality operators. From invoice capture to payment, one connected flow that operations teams love and finance teams trust.
£19.56 is the manual cost per invoice in our canonical ROI model, default inputs. Methodology
The strategic reality
The four Ps in hospitality.
Guests won’t pay more. Your locations are fixed. Marketing drives footfall but not margin. The only lever that consistently protects profitability is how you buy.
Maximum lever
Product
Food, beverage, consumables and services. What you source and from whom directly affects guest experience, GP targets and waste across every site.
Maximum lever
Price
Menu pricing is constrained by competition and customer expectation. The only price lever with real margin impact is what you pay your supply base, and whether you’re benchmarking across sites.
Fixed decision
Promotion
Marketing drives covers and bookings, but it’s a revenue lever, not a margin lever. Promotional spend is a strategic decision disconnected from daily procurement.
Fixed decision
Place
Sites are locked in by leases and licences. Multi-site groups grow through acquisition or new openings, so procurement must scale with each new venue without duplicating cost.
So
When menu prices are constrained and your estate is fixed, procurement is the primary engine of hospitality profitability. Every pound saved through smarter sourcing flows straight to the bottom line.
One connected flow
From purchase request to payment.
Replace the spreadsheets, WhatsApp chains and paper invoices that slow your operations down. OmniPATH gives every site manager, chef and finance controller the visibility they need.
AI invoice capture with 99.2% accuracy
Photograph or email invoices from any site. LEDGE extracts line-level data, performs three-way matching and flags anomalies before they reach finance. Approval routing follows your thresholds: kitchen managers approve food spend, area managers sign off above £500 and finance validates the rest.
Real-time spend analytics across every site
See exactly what’s being spent, where and by whom, across every site. Track GP targets, category spend and supplier performance from one dashboard. Cross-site visibility that turns data into decisions.
Fraud and duplicate detection by LEDGE
LEDGE continuously scans for duplicate invoices, pricing anomalies and unauthorised spend. Centralise approved supplier catalogues, track contract terms and manage relationships across your group.
99.2% is field-level extraction accuracy. Methodology
10.2% of the spend we’ve seen came back as value found.
One single-site operator, nine months, with only invoice capture switched on: no purchase orders, no bank matching and no approval rules yet. Here’s where the value sits, what’s at stake in VAT and what’s flagged for a person to investigate.
- Overpaid4.1% of spend seen
- Negotiable3.5% of spend seen
- Time freed2.7% of spend seen Modelled
From the records alone, before modelled time: 7.6% of spend seen. Not counted: late-payment interest (1.0%) and paying too early (0.3%), which are what-ifs.
payments that look like duplicates or fraud, flagged for a person to investigate
Counted nowhere until a person confirms- 68products caught drifting up in price
- 50price spikes detected, 49 still live
- 181products bought often enough to negotiate volume pricing
of invoices needed a human fix before they were fit for the books.
See the gateof spend seen is VAT at stake on lines where the rate didn't match what was bought. Keyed as it stood, that's VAT paid and never reclaimed, or reclaimed and owed back to HMRC.
4.0% already actioned · 4.6% still openA single-site hospitality operator · Documents Jan to Oct 2026 (invoices dated Jan 2025 to Oct 2026) · read 23 Oct 2026. Bands follow the ROI module's dimensions; time freed is modelled at the declared rates. VAT at stake and spend flagged for investigation sit outside value found. How we measured this
What the same rates would find for you.
We took the live operator’s value per pound of spend and applied it to your size. It’s a model, not a promise. It leaves out what-ifs, VAT at stake and spend flagged for investigation. It also leaves out multi-unit gains like comparing prices across units, because we haven’t measured them on a live customer yet. A unit is whatever you run: a site, a hotel, an office or a team.
- Units
- 30
- Annual spend
- £6.00m
- Invoices a year
- 20,928
- OverpaidPrice drift and price spikes against what was paid before£244.4k
- NegotiableVolume tiers and price swings worth renegotiating£209.1k
- Time freedKeying and fixing invoices, at £24.63 an hour£204.7k
Modelled from one live operator's rates per pound of spend seen (read 23 Oct 2026), scaled by spend and by that operator's invoice rate of about 3.5 invoices per £1,000 of spend. A unit is whatever you run: a site, a hotel, an office or a team. What-ifs (late-payment interest, paying early), VAT at stake and spend flagged for investigation are left out, and so are multi-unit gains such as comparing prices across units, which aren't measured on a live customer yet. Plan cost uses published monthly rates. See the live numbers
Loved by operations
Built by people who’ve run hospitality operations.
Our founders spent 15+ years in hospitality at brands including BrewDog, Celtic Manor and Gleneagles. We built the tool we wished existed.
My chefs can now photograph a delivery note and it’s matched against the PO before they’ve finished unpacking. That changes everything in a busy kitchen.
Sarah R. · Operations Manager, boutique hotel group
Hospitality guides
Built for operations. Trusted by finance.
A 30-minute demo on your own invoices, across every site you run.
No setup fees · No minimum term · UK-based support