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Built for Hospitality Operations

Your kitchens move fast.
Your procurement should too.

AI-powered spend management built for multi-site hospitality operators.

From invoice capture to payment - one connected flow that operations teams love and finance teams trust. AI invoice capture, smart approval routing, real-time dashboards and multi-site visibility.

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For Hospitality F&B native
Restaurants · hotels · bars
Recipes costed, ops humming, finance happy
Built for Operations, Trusted by Finance.
Recipes
187
GP target
71%
Wk waste
2.1%
Sites
8
BF
FS Foodservice · daily F&B
14 SKUs · 3-way matched
£2.8k
Payment risk
7%
of every payment at risk from errors, duplicates and overpayment
Manual invoice cost
£17.50
average cost to manually process a single hospitality invoice [methodology]
Manual workflows
62%
of hospitality operators still rely on manual procurement
AI investment
38%
plan AI procurement investment in the next 2–3 years
The Strategic Reality

The Four Ps in Hospitality

Guests won't pay more. Your locations are fixed. Marketing drives footfall but not margin. The only lever that consistently protects profitability is how you buy.

Product
Maximum Lever
Food, beverage, consumables and services. What you source and from whom directly impacts guest experience, GP targets and waste levels across every site.
Price
Maximum Lever
Menu pricing is constrained by competition and customer expectation. The only price lever with real margin impact is what you pay your supply base - and whether you're benchmarking across sites.
Promotion
Fixed Decision
Marketing drives covers and bookings, but it's a revenue lever, not a margin lever. Promotional spend is a strategic decision disconnected from daily procurement.
Place
Fixed Decision
Sites are locked by leases and licences. Multi-site groups grow through acquisition or new openings - procurement must scale with each new venue without duplicating cost.

When menu prices are constrained and your estate is fixed, procurement is the primary engine of hospitality profitability. Every pound saved through smarter sourcing flows straight to the bottom line.

From purchase request to payment - one connected flow

Replace the spreadsheets, WhatsApp chains and paper invoices that slow your operations down. OmniPATH gives every site manager, chef and finance controller the visibility they need.

AI invoice capture with 99.2% accuracy [methodology]

Photograph or email invoices from any site. LEDGE extracts line-level data, performs 3-way matching and flags anomalies before they reach finance. Smart approval routing with threshold rules - kitchen managers approve food spend, area managers sign off above £500, finance validates the rest.

INVOICE #4821 - SCANNED AI EXTRACTION · 12 lines 3-WAY MATCH ✓ · APPROVED 99.2% ACCURACY

Real-time spend analytics across every site

See exactly what's being spent, where and by whom - across every site. Track GP targets, category spend and supplier performance from one dashboard. Cross-site visibility that turns data into decisions.

£142k GROUP 14 SITES

Fraud and duplicate detection powered by LEDGE AI

LEDGE continuously scans for duplicate invoices, pricing anomalies and unauthorised spend. Six figures annually hiding in plain sight - we find them. Centralise approved supplier catalogues, track contract terms and manage relationships across your group.

🚨 DUPLICATE: INV-3847 = INV-3291 ⚠ PRICE VARIANCE: +18% vs contract ✓ 47 duplicates blocked this month LEDGE AI · CONTINUOUS SCAN
Loved by Operations

Built by people who've
run hospitality operations

Our founders spent 15+ years in hospitality at brands including BrewDog, Celtic Manor and Gleneagles. We built the tool we wished existed.

"We were processing invoices manually across 12 sites. OmniPATH cut our approval time from 8 days to under 2 and caught £34,000 in duplicate payments in the first quarter."
James H. - Finance Director, Restaurant Group (12 sites)
"My chefs can now photograph a delivery note and it's matched against the PO before they've finished unpacking. That changes everything in a busy kitchen."
Sarah R. - Operations Manager, Boutique Hotel Group
FAQs

Hospitality procurement automation - answered

What is procurement automation for hospitality businesses?
Procurement automation replaces manual ordering, invoicing and approval processes with digital workflows. For hospitality operators managing multiple sites - hotels, restaurants, pubs or event venues - this means centralised purchasing, automated invoice capture, AI-powered 3-way matching and real-time spend visibility. OmniPATH is purpose-built for the operational complexity of multi-site hospitality.
How much can hospitality businesses save with AP automation?
Most multi-site hospitality operators achieve an 84% processing cost reduction, bringing the cost per invoice from £17.50 down to £2.80 (see methodology at omnipath.ai/methodology). AI-powered fraud detection typically recovers 2–7% of total spend through catching duplicates, pricing errors and unauthorised purchases. A 10-site restaurant group processing 500 invoices monthly can expect to save £60,000–£100,000 annually.
Does OmniPATH integrate with hospitality accounting systems?
Yes. OmniPATH integrates natively with Sage, Xero, QuickBooks and other accounting platforms common in UK hospitality. We also connect with industry-specific POS, ERP and inventory management systems. Implementation typically takes 2–4 weeks with zero disruption to daily operations.
How does OmniPATH compare to Fourth and ProcureWizard?
OmniPATH sits in the gap between expensive enterprise platforms (Fourth, Medius) and basic accounting add-ons. We deliver enterprise-grade AI capabilities - including the LEDGE intelligence agent - at a price point designed for mid-market operators with 5–50+ sites. Unlike legacy tools, OmniPATH was built mobile-first and deploys in weeks, not months.
Compare 7 AP automation platforms for hospitality Contract catering procurement guide
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Ready to automate hospitality procurement?

Book a 20-minute intro and see how OmniPATH helps multi-site hospitality operators cut costs, speed up approvals and gain real-time spend visibility.

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