Solutions · Small business · 1-49 staff
Everyone’s ordering. Nobody’s tracking.
Responsibilities are spreading across your growing team, but the process hasn’t caught up. OmniPATH gives you shared workflows, budget visibility and the structure to scale without drowning in admin.
The small business trap
Responsibilities fragment, but nobody owns the process.
You’ve got several people buying, nobody coordinating and one person left to clean it all up at month end.
The invisible overlap
Three people ordering the same thing from different suppliers
The kitchen orders cleaning supplies from its preferred supplier. The site lead orders the same products from another. Nobody knows, because there’s no shared view: duplicate orders, inconsistent pricing and wasted budget stay invisible until someone reconciles by hand.
The rogue purchase
Staff bypass the process because the process doesn’t exist
There’s no formal way to request a purchase, so people order what they need and tell someone afterwards, or not at all. Finance finds unapproved spending weeks later, with no record of who authorised it, why it was needed or whether it was in budget.
The spreadsheet prison
The office manager has become a full-time data entry clerk
Someone has to match every invoice to every order, reconcile every bank transaction and chase missing receipts from staff who’ve already forgotten. It’s manual, error-prone and takes hours that should go on running the office.
The growth ceiling
The back office can’t keep up with the front of house
Revenue is growing, but so is the admin. Every new starter, supplier or location multiplies the paperwork. The business is outgrowing its back office faster than it’s outgrowing its market.
Structure that supports growth
Spend that is visible, accountable and coordinated, without adding headcount.
OmniPATH gives every team member a clear role in the purchasing process.
Today
Your reality today
- Several people order. Nobody has the full picture of what’s been committed.
- Duplicate orders and rogue spend go unnoticed until the bill lands.
- Budget is checked afterwards, always too late to change course.
- Growth needs more admin staff just to manage the paperwork.
After
With OmniPATH
- Shared purchasing workflow: anyone requests, the right person approves
- One view of all spend across every buyer, supplier and site
- Budget context at the point of purchase, before money is committed
- Scale without hiring admin: the platform handles the coordination
What you get
Coordination without the overhead.
Give every team member a clear role, every purchase a clear trail and every pound a clear owner, without adding complexity or headcount.
Multi-user workflows
Every team member can raise requests and the right person is notified to approve. Everyone sees their role, from the person who needs the supplies to the person who signs off the spend.
- Role-based request and approval
- Mobile-friendly for on-site staff
- Clear accountability at every step
Budget visibility
See what’s been committed before purchases are approved, not after they’ve been paid. Category budgets with real-time tracking and variance alerts.
- Budget checks before approval
- Category and supplier breakdowns
- Overspend alerts in time to act
One supplier view
Every supplier you use, what you spend with each and whether you’re getting duplicate orders or inconsistent pricing, all in one place.
- Cross-team supplier management
- Duplicate and overlap detection
- Pricing consistency tracking
Smart invoice matching
Invoices are linked automatically to the original request and approval. No more hunting through emails to work out who ordered what, or whether a bill should be paid.
- Matched to purchase requests
- Exceptions flagged for review
- Complete audit trail
Growth without headcount
Add sites, teams and suppliers without hiring more admin staff. OmniPATH absorbs the coordination so your people focus on delivering.
- Add users and sites in minutes
- The process scales with you
- No extra admin overhead
Clean records, always
Every purchase is documented from request to payment. Your accountant gets clean data and your auditor gets a clear trail.
- Request, approval and invoice linked
- One-click export for your accountant
- Audit-ready from day one
How it works
One workflow for your whole team.
Everyone knows their role. Every purchase follows the same structured flow, with no guesswork and no chasing.
Starting smaller?
One to nine staff: stop drowning in receipts.
When you’re the founder, the manager and the bookkeeper, the admin hat never comes off. OmniPATH gives micro businesses simple, automated expense capture and real-time spend visibility, and grows into the full workflow above as your team does.
Capture
Smart invoice capture
Forward an email, snap a photo or upload a PDF. LEDGE reads the invoice, extracts the data, assigns the category and files it in seconds.
Expenses
Simplified expenses
One place for every business expense, from supplier invoices and staff purchases to mileage and subscriptions, matched to your bank transactions.
Records
Tax-ready records
Every expense is categorised, timestamped and stored, with VAT-ready categories and a one-click export for your accountant or HMRC.
Growth
Built to grow with you
Start simple. Add users, approval workflows and supplier management as your team grows: the same platform, with deeper capability as you need it.
Impact
Grow faster, not wider.
Scale your operation without scaling your back office.
£19.56 is the manual cost per invoice in our canonical ROI model (default inputs) and 99.2% is field-level extraction accuracy. Methodology
10.2% of the spend we’ve seen came back as value found.
One single-site operator, nine months, with only invoice capture switched on: no purchase orders, no bank matching and no approval rules yet. Here’s where the value sits, what’s at stake in VAT and what’s flagged for a person to investigate.
- Overpaid4.1% of spend seen
- Negotiable3.5% of spend seen
- Time freed2.7% of spend seen Modelled
From the records alone, before modelled time: 7.6% of spend seen. Not counted: late-payment interest (1.0%) and paying too early (0.3%), which are what-ifs.
payments that look like duplicates or fraud, flagged for a person to investigate
Counted nowhere until a person confirms- 68products caught drifting up in price
- 50price spikes detected, 49 still live
- 181products bought often enough to negotiate volume pricing
of invoices needed a human fix before they were fit for the books.
See the gateof spend seen is VAT at stake on lines where the rate didn't match what was bought. Keyed as it stood, that's VAT paid and never reclaimed, or reclaimed and owed back to HMRC.
4.0% already actioned · 4.6% still openA single-site hospitality operator · Documents Jan to Oct 2026 (invoices dated Jan 2025 to Oct 2026) · read 23 Oct 2026. Bands follow the ROI module's dimensions; time freed is modelled at the declared rates. VAT at stake and spend flagged for investigation sit outside value found. How we measured this
What the same rates would find for you.
We took the live operator’s value per pound of spend and applied it to your size. It’s a model, not a promise. It leaves out what-ifs, VAT at stake and spend flagged for investigation. It also leaves out multi-unit gains like comparing prices across units, because we haven’t measured them on a live customer yet. A unit is whatever you run: a site, a hotel, an office or a team.
- Units
- 30
- Annual spend
- £6.00m
- Invoices a year
- 20,928
- OverpaidPrice drift and price spikes against what was paid before£244.4k
- NegotiableVolume tiers and price swings worth renegotiating£209.1k
- Time freedKeying and fixing invoices, at £24.63 an hour£204.7k
Modelled from one live operator's rates per pound of spend seen (read 23 Oct 2026), scaled by spend and by that operator's invoice rate of about 3.5 invoices per £1,000 of spend. A unit is whatever you run: a site, a hotel, an office or a team. What-ifs (late-payment interest, paying early), VAT at stake and spend flagged for investigation are left out, and so are multi-unit gains such as comparing prices across units, which aren't measured on a live customer yet. Plan cost uses published monthly rates. See the live numbers
You've grown past spreadsheets. Grow into OmniPATH.
A 30-minute demo on your own invoices: see shared workflows, budget visibility and clean records for a growing team.
No minimum term · UK-based support