Your invoices. Forwarded, read, posted.
Give suppliers a dedicated OmniPATH address, or forward invoices from any mailbox. OmniPATH reads every line, verifies the supplier, codes it and routes it straight into approval - so invoices stop hiding in personal inboxes and nothing gets re-keyed by hand.
Capture inbox · 3 sites · GBP · Last received 14:22
What lands in the inbox
- Forwarded invoices from any mailbox
- Supplier emails sent direct
- PDF, photo and scanned attachments
- Receipts for expense claims
What OmniPATH does with it
- Reads header + every line item
- Verifies the supplier on capture
- Codes GL, dimensions and VAT
- Routes into the approval workflow
What capture by email actually changes.
The fastest way to get an invoice into OmniPATH is to never touch it. Forwarding - or letting suppliers send direct - removes the keyboard from the front of your AP process.
Invoices read straight from the email - no manual entry into your ledger
Header and every line item captured, not just the invoice total
Companies House, HMRC VAT and Confirmation of Payee run on arrival
The same invoice can't enter twice, even if two people forward it
Email in. Coded invoice out.
Four steps, none of them manual. From the moment an invoice lands to the moment it posts, OmniPATH does the reading, checking and coding.
Send or forward
Email the invoice to your dedicated OmniPATH address, or set it as the billing email on supplier accounts so they send straight to you. Nothing to install.
AI reads it
Document processing extracts the header and every line item from PDFs or photos - descriptions, quantities, unit prices, VAT, dates and references.
Verify & code
The supplier is checked against Companies House, HMRC VAT and Confirmation of Payee. GL codes, dimensions and tax are applied automatically.
Match, route & post
Matched to its PO and goods receipt, routed into your approval workflow, then posted to your ledger the moment it's approved.
Capture is the easy part. What happens next is the point.
Anyone can receive an email. OmniPATH reads it line by line, checks who sent it and makes sure it only enters your ledger once.
A dedicated inbox per organisation
Each organisation - and optionally each site or brand - gets its own capture address. Forward invoices from anywhere, or hand the address to suppliers so they arrive automatically. No portal for suppliers to log into, nothing to install.
- Per-org capture address (and per-site if you want one)
- Forward from any mailbox, or suppliers send direct
- No supplier portal, no plugin, no IT project
Line-level extraction, not just totals
Plenty of tools grab the invoice total and stop there. OmniPATH reads every line - so three-way matching and category coding work line by line, and a single wrong line doesn't hide inside a correct-looking total.
- Full header plus every line item captured
- Quantities, unit prices and VAT per line
- Feeds line-by-line 3-way matching and coding
Suppliers verified on capture
The moment an invoice arrives, the supplier is checked against Companies House, HMRC VAT and Confirmation of Payee - so a spoofed or unknown sender is flagged before the invoice ever reaches an approver.
- Companies House and HMRC VAT checks on arrival
- Confirmation of Payee before anything is paid
- Unknown or mismatched senders flagged early
Duplicates caught on arrival
Every incoming document is fingerprinted on its content and on supplier, invoice number, amount and date. If a match already exists - even forwarded twice by two different people - it's flagged as a duplicate instead of entering the queue again.
- Content + supplier/number/amount/date fingerprint
- Stops the same invoice entering twice
- Protects against accidental double payment
Live in the latest release.
The capabilities that went live with email capture - and the verification and matching they feed straight into.
Dedicated capture address
Per-org (and per-site) email intake - forward invoices in or have suppliers send direct.
Multi-attachment handling
Several PDFs or images per email, each read as its own document; body-only invoices handled too.
Line-item extraction
Full header and line detail captured for 3-way matching and category coding.
Supplier verification
Companies House, HMRC VAT and Confirmation of Payee run as the invoice arrives.
Duplicate detection
Documents fingerprinted on arrival - nothing posts to your ledger twice.
Original email retained
The source email and attachments are kept against the invoice for a complete audit trail.
Invoices arrive by email anyway. So capture them there.
The invoice is already in an inbox. Instead of printing, re-keying or forwarding it around, OmniPATH reads it where it lands and moves it straight into a controlled approval flow.
Without OmniPATH
- Manual entry - re-keying invoices from PDFs and email into your ledger
- Lost in inboxes - invoices buried in personal mailboxes, chased at month-end
- Totals only - header captured but line detail keyed by hand, if at all
- Duplicate payments - the same invoice entered and sometimes paid twice
- Slow approvals - invoices forwarded around manually before anyone signs off
With OmniPATH
- Forward and forget - email in, fully coded invoice out the other side
- One capture inbox - every supplier invoice arrives in the same place
- Line-level data - every line read, matched and coded automatically
- Deduped on arrival - fingerprinted so nothing is captured or paid twice
- Straight to approval - in the approval queue within seconds of arriving
From the email to the management report.
Captured invoices don't sit in a silo. The line-level data feeds matching, approvals, supplier verification and your ledger sync - the same pipeline every OmniPATH module shares.
Document processing
The same AI extraction behind intelligent document processing reads every captured invoice.
Email invoice capture - answered
What address do invoices get sent to?
Can suppliers email invoices directly, or only forwarded ones?
What file types and how many attachments are supported?
Does it capture line items or just the invoice total?
What stops the same invoice being captured twice?
Where is the email processed, and is it kept?
Stop re-keying invoices. Start forwarding them.
Bring a few real supplier invoices to the demo and we'll capture, read and code them live - or use our sample inbox if you'd rather not share live data. 30-min demo. No IT project. Forward an invoice and watch it post.