Expenses, end to end.
Submit, track, approve, report.
The full expense lifecycle in one place. Employees capture and submit on mobile. Finance reviews, approves and reports - all powered by AI extraction that does the data entry for them.
Capture once. Done.
Photograph the receipt. AI extracts the vendor, amount, date, line items, VAT and category in seconds. Add a quick note and submit, or save as a draft and finish later. The whole flow takes under 30 seconds on mobile.
- Native upload - JPG, PNG, PDF, HEIC. 5MB per receipt.
- AI-predicted category - review and edit if needed; most don't need touching.
- Live tracker - see your category spend breakdown in real time.
- Monthly statements - every approved expense, grouped, ready for any audit query.
Review with full context.
Every submission lands in the admin view with the AI's confidence scores, line-level breakdown, the original receipt and any anomaly flags already attached. Approve in one click, batch-approve a queue, or send back with a reason.
- Status filters - click Submitted / Under Review / Approved / Rejected to filter the queue.
- AI confidence indicators - extraction quality surfaced on every row.
- Slide-in detail drawer - receipt preview, financials, line items, AI review, all in one panel.
- Batch approve - finance can approve multiple expenses in one action.
From photograph to posted journal, in seconds.
Upload a receipt. AI extracts every field - vendor, amount, VAT, line items, date, category - with confidence scores attached so reviewers know exactly what to double-check.
Capture
Photograph or upload - JPG, PNG, PDF, HEIC. 5MB per file.
Review & approve
Most don't need touching. Adjust the one field that's off, click approve, done.
Four stages. One platform.
From capture in the field to monthly reporting on the CFO's desk - every stage of the expense journey lives in OmniPATH.
Photograph it. We'll do the rest.
Native file browser, drag-and-drop, mobile camera. Every receipt routes through the same AI extraction pipeline that powers OmniPATH's invoice processing.
- JPG, PNG, PDF, HEIC supported
- 5MB per receipt limit
- Capture modal with AI extraction review
- Edit drawer for drafts - save or submit later
?upload=1deep link auto-opens capture
See the spend. Stay inside it.
Six default categories, configurable to your business. Each one shows a real-time progress bar against its monthly limit, plus an approved-total for the month.
- Travel · Food · Office · Fuel · Client · Training (defaults)
- Configurable categories per organisation
- Progress bar showing % of monthly limit
- Approved-total separate from in-flight
- Click any category to drill into receipts
Approve at the speed of trust.
Status metric cards at the top, a sortable table below and a slide-in drawer with everything reviewers need - receipt, financials, line items, AI confidence and any anomaly flags - without leaving the page.
- Click status card to filter the queue
- Vendor avatars, category badges, status pills
- AI confidence indicator per row
- Batch approve · single approve · reject with reason
- Batch approve for queue management
Audit-ready, every month.
Every approved expense rolled up into a monthly statement, grouped by category, traceable to the original receipt. Export to your accounting system or hand a PDF to the auditor.
- Auto-generated monthly statements
- Click-through to original receipt + audit trail
- Category breakdown with totals
- Per-employee, per-site, per-category roll-ups
- LEDGE answers reporting questions in plain English
The useful details.
Do employees need a separate app to submit expenses?
What file types and sizes are supported for receipts?
How are categories set up? Can we change them?
What happens if the AI extraction is wrong?
Can finance batch-approve a stack of expenses?
How does this connect to our accounting system?
What about credit notes for refunded expenses?
Stop chasing receipts. Start trusting the numbers.
Live now in every OmniPATH workspace. Zero per-user fees on Expense Management - included in the platform.