Approval workflows finance can defend.
Multi-step routing. Threshold-based escalation. Delegation when someone's away. Batch approve a queue or sign off on mobile. Every action recorded on a single audit trail your auditors will accept first time.
Multi-step. Threshold-aware.
Define the rules once. Every expense is routed automatically to the right approvers based on amount, category, site and submitter - including escalation paths for high-value items.
Configurable. Not customisable.
The difference matters. "Customisable" usually means six weeks of consultancy and a config that breaks at the next release. Configurable means rules in plain English, edited in the UI, working immediately.
Define the rules in a grid.
Most approval tools force a yes/no per category. OmniPATH gives you a matrix: amount bands across the top, expense categories down the side, who-approves in each cell. So "client meals up to £100" can route to a line manager, "client meals £100–£500" to a department head and anything above to finance - and the same expense category routes differently depending on amount.
The matrix lives in the admin UI. Adding a new approval band is a click - no integration project, no consultant.
- Per-category, per-band approver mapping
- Multiple bands per category - escalation built in
- Override rules: "VAT-claimable receipts always go via finance"
- Site-level overrides for multi-site operators (each site can route differently)
Approvers are never desk-bound.
The single biggest expense-approval bottleneck isn't the approver - it's waiting until they're back at their laptop. OmniPATH's mobile approval surface is designed for the gap between meetings: receipt preview, AI confidence summary, two buttons. Approve in five taps, swipe to reject with reason.
Push notifications fire on submission, with severity-aware delivery (silent for low-value routine, alert for over-threshold or aged items). No app required - works from the OmniPATH mobile web app or via a Slack / Teams integration.
- Native mobile web - no app store install needed
- Push notifications via web push, Slack DM or Teams DM
- Receipt preview with pinch-zoom on mobile
- Swipe gestures for approve / reject (one-handed use)
- Offline approval queue - syncs when connection returns
Every action recorded.
Auditors don't want to interview you about your approval process - they want to see the trail. OmniPATH stores every event on each expense from submission through to posting: who submitted, when, who approved, how, what they edited, when it posted to the ledger, against which Bill ID. Append-only. Cannot be edited or deleted.
One report exports the full audit history for any expense, any month, any approver - formatted for ISO 27001, SOC 2 or your auditor's preferred template.
- Every event timestamped, attributed and append-only
- Captures field-level edits with before/after values
- IP address and device captured for each approval
- Export-ready for ISO, SOC 2, internal audit and HMRC inspection
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What finance teams actually need.
The features that get reduced to "supports approvals: Yes" on competitor matrices, broken out properly.
The workflow details.
How does delegation work when an approver is on leave?
Can different sites have different approval rules?
What happens to a stuck approval - sat in someone's queue for days?
Can approvers see the original receipt before approving?
How does it handle approvals that need finance review separately?
What about Slack and Microsoft Teams approval flows?
View in OmniPATH button. The button deep-links straight to the approval record where the approve/reject action is taken. Cards in Slack and Teams are currently view-only - actioning happens in OmniPATH itself, so every approval inherits the platform's full audit trail. In-channel approve/reject is on the roadmap.Show us your approval rules.
The fastest way to evaluate fit. Bring your existing approval matrix - sites, categories, thresholds, escalation paths - and we'll model it in OmniPATH live during the demo.